Sr Finance Business Services Analyst

The Financial Business Services (FBS) Senior Analyst role will execute Trade Promotion activities within defined contractual Service Level Agreements and enforces GAAP, authoritative accounting guidance, and Company policies and procedures for Trade Promotion reimbursements; provides expert knowledge, training, guidance, and support on Vistex Agreement Objects; and facilitates accurate Fountain Foodservice Trade Promotion contract payments. The role works closely with National and Regional Account Sales team as well as internal Finance Departments. This position also is responsible for diving into analytics to implement improvements and deliver automation into the process.

The Senior Analyst serves as a subject matter expert within the team, supporting analysts in understanding their assigned accounts, and provides practical guidance for complex or undefined situations. The role requires understanding of accounting processes, a customer-first orientation, strong organization, keen attention to detail, sound judgment, and the ability to manage multiple priorities.

Contract/Vistex Agreement Maintenance:

• Own the completeness, accuracy, validity, and timeliness of agreement data in Vistex for assigned accounts.
• Own rebate documentation, including supporting data analysis, SOX documentation, and approvals.
• Maintain contact with Sales, Finance, Master Data, and other process teams to ensure alignment to Vistex Agreement usage and raise issues for resolution.
• Make day-to-day decisions regarding Vistex Agreement Objects and the application of business rules, policy, and strategy.
• Perform and report periodic audits and data-integrity checks; monitor and report the effectiveness of rebate administration processes.
• Validate system inputs and Vistex rebate calculations for accuracy.
• Communicate with customers and business partners to resolve open AR, uncashed checks, and other customer-based requests.
• Conduct secondary reviews of team transactions to verify processing accuracy, supporting documentation, appropriate approvals, and adherence to established controls.
• Compile and validate the more complex account calculations, coordinate resolution of data discrepancies, and complete any required data loads within established timelines.
• Prepare the consolidated team data files by extracting, reviewing, and organizing SAP and Vistex agreement information to support accurate downstream reporting and business requirements.

Business Decision Support:

• Analyze and interpret contracts to determine the appropriate Vistex system solution.
• Apply Company policies, procedures, and controls to determine an appropriate course of action for complex or undefined situations.
• Provide expert knowledge and guidance regarding Vistex Agreement Objects and rebate processes.
• Provide insight and recommendations on data design additions, structure changes, value determinations, standards, and system conventions.
• Collaborate with Sales, IT, Volume, Master Data, Finance, and other functional groups to improve the effectiveness and efficiency of rebate processes.
• Serve as a subject matter expert for the FSS Rebates team by providing account-specific guidance, troubleshooting complex issues, and helping analysts interpret contractual requirements, payment activity, open items, and reconciliation drivers.
• Support AOP estimates for FP&A by evaluating relevant agreement data, historical activity, business assumptions, and anticipated rebate requirements; communicate material drivers and identified risks to support the planning process.

Accounting:

• Ensure reimbursements are paid correctly and in accordance with GAAP and Company policies and procedures.
• Prepare monthly documentation supporting the balancing and reconciliation of Vistex to the financial general ledger.
• Identify and reconcile general-ledger transactions to the Vistex subledger.
• Enforce sound accounting practices in reimbursements and reconciliations.
• Manage applicable schedules to meet contractual obligations and deadlines for assigned rebate accounts.
• Review and approve team balance transfers by validating account support, financial coding, required approvals, and alignment with established accounting policies and controls.
• Manage the team reconciliation process by monitoring outstanding items; reviewing and applying appropriate classifications; researching variances; documenting resolution support; and clearing reconciled activity in accordance with close requirements.
• Complete multi-year amortization reconciliations by validating payment schedules, recognizing activity in the appropriate periods, researching variances, and maintaining clear support for outstanding balances.
• Prepare the annual advance balance-sheet reconciliation by substantiating account balances, reconciling activity to supporting records, resolving discrepancies, and retaining complete audit-ready documentation.

Special Projects:

• Act as the Rebates subject matter expert on projects and cross-functional initiatives.
• Participate in the development of system and process transition and implementation plans.
• Provide analysis and business input for system development and data-improvement initiatives.
• Develop communications, presentations, correspondence, and supporting documentation.
• Process manual payments as required.
• Identify opportunities to standardize work, strengthen controls, eliminate waste, and improve team knowledge.

• Salary Range: $70,500 - $100,000
• Actual placement within the compensation range may vary depending on experience, skills, and other factors
• Benefits, subject to election and eligibility: Medical, Dental, Vision, Disability, Paid Time Off (including paid parental leave, vacation, and sick time), 401k with company match, Tuition Reimbursement, and Mileage Reimbursement
• Annual bonus based on performance and eligibility

Requirements

• 5+ years of work experience in Finance/Accounting or related preferred.
• Degree in Accounting, Business, Finance, or Economics preferred.
• Food & Beverage industry experience preferred.
• Advanced Excel skills required (e.g., Pivot Tables, V&H Lookups, Formulas).
• ERP experience such as SAP and Vistex highly preferred.
• Must have a collaborative work style; strong team and company mentality.
• Capture details of a situation and communicate accurately and completely, verbally or in writing.
• Ability to analyze large amounts of information, identify and communicate key themes.
• Knowledge of income statements, accruals, cash flow statements and balance sheets highly preferred.
• Financial acumen, experience with problem solving with analytical thinking and presentation skills.
• Insight into people and ability to influence others to a course of action.
• Ability to multitask while maintaining high degrees of attention to detail, accuracy, and poise.
• Strong organization skills imperative.

Core Competencies

• Decision Making – Identifying and understanding issues, problems, and opportunities and choosing a course of action or developing appropriate solutions.
• Initiating Action – Taking prompt action to accomplish objectives.
• Adaptability – Tries to understand changes and modifies behavior accordingly.
• Quality Orientation – Follows procedures and ensures high-quality output.
• Contributing to Team Success – Actively participates as a member of a team to move toward the completion of the goals.
• Managing Work – Effectively managing time and resources to ensure that work is completed efficiently and timely.
• Formal Presentation – Presenting ideas effectively to individuals or groups when given time to prepare.
• Customer Focus – Crafting and implementing service practices that meet customer and organization needs.
• Continuous Learning –Continuously seek out opportunities to improve processes and eliminate waste as part of the company’s continuous improvement culture.